Almost every computer user might have used PDF file format in some way or the other. It is also known as the portable document format. It is a file format where the text or image documents can be opened on hardware or software combination. It was initially developed in the ‘90s by Adobe. Over a while, this format was accepted by more and more businesses owing to its appeal. PDF is so popular that any business can use it without any need to pay any royalties.
Besides supporting text and images, PDF supports other digital content too. So, it is used in rich media like video content and interactive form fields. PDF is even capable of supporting 3-dimensional data formats, layers, and other logical, structured elements. There many benefits of using this file format which includes easy transfer PDF to Word.
You have created a document using MS Word-2007 and formatted it in this version. But when it mailed to your client who uses another office suite, either he’ll not be able to open the file or even if it opens, the formatting may be lost. Similarly, when the file is opened on a different operating system, there may be issues of compatibility. Losing vital elements of a document can affect the integrity and credibility of such a document. Therefore, the need for a system or format was a need that could keep the content of the document in-tact irrespective of the platform used or convert the document into. It is where PDF comes to help. When you use the PDF file format, the document formatting isn’t affected no matter where you open it. You can seamlessly access the files from any device or operating system if it supports the PDF format.
Furthermore, the files are always print-ready. There are no formatting alterations needed before printing the document. It saves a great deal of time.
2-Format Used Everywhere
It is possible to share PDF files across different operating systems. There is no distortion in the content of the document. Besides maintaining the accuracy of the files, there is an added benefit of universality. It is possible to share the PDF file with any region across the world. The content will always be accepted without any changes.
Businesses prefer this file format as sharing the files is without any risk of distortion and is accessible to view and process. Those companies, while interacting with their foreign clients, ask that any digital documents are shared using the PDF file format. It even applies to the image files. The PDF ensures total accuracy of digital data, whether it is image or text or a drawing. Once the document is shared, there is no need to prove authenticity.
The security of the document is of utmost importance, and any negligence could land the document in the hands of unwanted people. The sensitive data could reach where it should not be. Hence, sharing of data or documents across different platforms has to be done with utmost care.
Thankfully, with PDF files, a lot of things could be hassle-free. All that is required is securing the files using a password. In this way, it can be easily determined who has access to the documents. The documents should always be secured with the use of a strong password as it makes the files hacker-proof.
4-Small File Storage
A paperless office is a reality, and many companies are moving towards it only. The primary advantage of going paperless is that it saves a lot of time and office space by transferring the paper documents in the digital formats.
It is easy to transfer PDF to WORD, which means you can easily retrieve the document as and when required.